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How to Track Fleet Maintenance Needs Rastrac Team | Jul 15, 2015 4:41:00 PM

Of course, all fleet managers know that keeping track of which vehicles are coming up for any maintenance can be a huge burden. Missing these dates can wind up being extremely costly for your business. However, there are simple tools that can keep track of all your maintenance needs for you.

fleet maintenance

Know when it’s time to renew a vehicle’s registration

No matter what state you are in, you are required to have some form of vehicle registration which is usually renewed every year. When you are able to manage this renewal process efficiently, the procedure is pretty simple. However, if you slack a bit, extra fines and frustrations can really start to add up.

Once the registration on a vehicle expires, fines can quickly begin to add up. They vary from state to state, but if this starts to occur throughout your entire fleet, it can be quite a deficit to your business’s funds.

Keep up-to-date on fleet insurance

Just like the case with vehicle registrations, you also need to make sure that all of your fleet is covered by insurance at all times. This can be confusing to keep track of because the renewals can all come at different times of the month, and even on different months for different vehicles.

You don’t want one of your drivers to have a safety inspection or moving violation and not have current proof of insurance with them. This could lead to a multitude of fines and fees, and more serious issues such as a suspended license and higher insurance rates.

In a worst case scenario, imagine if a driver gets involved in a traffic accident without valid insurance. That could lead to a huge nightmare of legal action for your company and the driver, not to mention everything else previously mentioned above.

Track you fleet’s inspection dates

Every state also requires for your vehicles to have a regular safety inspection. Just like everything previously mentioned, it is imperative to keep track when these are due to avoid consequences.

A lot of people hate going in for an inspection, yet it can be extremely beneficial if there is something found that could eventually lead to an even bigger issue.

Make sure to know when oil changes are due

Knowing the dates for oil changes on all of your fleet can become a complicated situation. Not all of your vehicles will need one at the exact same time. There is no doubt concerning the importance of making sure oil changes are performed when needed. Losing track of this information can cause numerous problems and lead up to more maintenance costs in the long run.


Wow! That is a lot of information to have to remember, especially if you are doing all of this manually. The easiest and most efficient way to track fleet maintenance is through GPS fleet management software. With the use of RASTRAC, you are able to set-up reminders that will be sent to you via e-mail and/or text message every time a maintenance interval comes up. This will ensure that you are keeping up-to-date on every maintenance need for every vehicle in your fleet.

For more information on how this can help save you time and money, contact us at RASTRAC today for a demonstration of our fleet management software.

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